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Maintaining Functional Areas
2008-02-07 20:37:00
System administrators use the component Maintain Functional Areas to set up the appropriate working environment for end users.Functional areas provide special views of logical databases, i.e. they determine which fields of a logical database can be evaluated in queries. Functional areas are assigned to user groups. By creating functional areas and assigning them to user groups, the system administrator determines the range of reports the individual application departments or end-users can generate using ABAP Query.A certain number of functional areas are available to an end-user for each user group of which he is a member. These functional areas are those applicable to the work area which is characterized by the user group. In these functional areas, the end user can define queries and execute them to generate the desired lists. A functional area can be assigned to several user groups.Since vendor master data is relevant to users in Purchasing and Financial Accounting, the appro...

Maintaining User Groups
2008-02-07 20:37:00
System administrators use the component Maintain User Groups to set up the appropriate environment for end-users. Users working within the same application are thus assigned to the same user group. Within a user group, it is irrelevant who has defined a certain query, since anyone who belonging to that group can execute it. However, only users with the appropriate authorization can change queries or define new ones. Users are not allowed to modify queries from other user groups, although they may, under certain circumstances, copy and execute them (see Copying Queries). Each user can be assigned to several user groups.

List of Components
2008-02-07 20:36:00
ABAP Query consists of four components. The following overview lists these components and the menu options you select to access them.Maintain Queries: System ® Services ® ABAP QueryorTools ® ABAP Workbench ® Utilities ® ABAP Query ® Queries Maintain Functional Areas: Tools ® ABAP Workbench ® Utilities ® ABAP Query ® Functional areas Maintain User Groups: Tools ® ABAP Workbench ® Utilities ® ABAP Query ® User groups Language comparison: Tools ® ABAP Workbench ® Utilities ® Translation ® ABAP QueryEach screen of each component includes the Environment option on the menu bar. Any of the other components can be accessed via this option.
More About: List , Components

Groups of Query Users
2008-02-07 20:36:00
ABAP Query is used by three different groups of people. Each of these groups works with different ABAP Query components.Departmental users These are end-users who create new queries and generate lists by executing queries. System administrators System administrators set up the necessary environment for end users and carry out transports. Translators Translators perform a language comparison for the different texts.
More About: Users , Groups

Maintaining Queries
2008-02-07 20:36:00
The component Maintain Queries is aimed at end users who want to define and modify queries, as well as generate lists by executing queries.

ABAP Query
2008-02-07 20:35:00
ABAP Query allows you to define reports without having to program yourself. ABAP Query provides you with three different report types:Basic lists Basic lists allow you to output data sorted by various criteria and to calculate totals. Statistics, andRanked lists You can also define a combination of these.To define a report, you first have to enter individual texts, such as titles, and select the fields and options which determine the report layout. You then assign a particular sequence by numbering the fields. The system generates each query in the form of an ABAP program.The following sections give you an overview of the principal ABAP Query components, the necessary authorizations and the different user groups.

Processing Internal Mails in SD
2008-02-06 15:04:00
To process an electronic that you have received:Choose Office ® Inbox from the main menu. Mark the incoming mail that you want to process, then choose Document ® Display. The system displays basic information about the selected document, such as the document number, who created the document, and so on. If the employee who created the document has included a text, the system displays this, too.Choose Edit ® Process. The system automatically calls the transaction specified in the electronic mail. After you process the document, you return to the electronic mail. You can repeat this process as often as you like.You can process an electronic mail without displaying the document by choosing Edit ® Process after marking the relevant mail.
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Entering Electronic Mails Manually in SD Documents
2008-02-06 15:03:00
Choose Extras ® Output ® Header or Item in the document you are currently processing. Enter the following data: ? Mail in the Output type field? Output medium 7 in the Output medium field? MP in the PartFunct. field? the user name of the mail recipient in the Partner field? the language in which the mail should be sent in the Language fieldChoose Further data to enter the timing data for the electronic mail. Choose Communication method to maintain the communication data for the electronic mail: - Mark either the Functional or Standard field (for mail that is not confidential) or the Confidential field.- Enter the transaction code with which the recipient can process the sales order. For example, enter VA02 to change a sales order or VA03 to display a sales order.- If you want to write a text to go along with the mail, choose Edit ® Editor to reach the SAPscript Editor.Choose Back to return to the output screen. The system sends the electronic mail at the time you ...
More About: Electronic , Documents

Sending Electronic Mails Internally
2008-02-06 15:03:00
Use You can send a mail to the responsible employee to inform that person about a sales and distribution document that requires attention. The responsible employee can call up the document directly from the electronic mail to review or process it. Features The procedure for processing electronic mails is described in the section on Processing internal mails.You can make the automatic proposal procedure dependent on certain requirements. For example, you can specify that an electronic mail should only be sent if the value of a sales order exceeds 1,000 USD. For further information, refer to Output Determination Executing condition element hierarchies.You can also manually enter mails in sales and distribution documents. If you are responsible for the original document, you can decide whether an electronic mail should be sent. If so, you can enter output information in the document header. See also: Editing SAPoffice Messages
More About: Electronic , Sending

Printing Output for an SD Document
2008-02-06 15:02:00
The printing procedure is explained using a sales document as an example.In the sales screen, choose the following menu options: Function Menu path What you should know Printing output for a sales document Sales document ® Issue output to ® Printer The system proposes an output type, you can change this.You can maintain the printing parameters if required.Under Further Data for the output document, dispatch time 3 must be set in the sales and distribution document concerned.Choose Execute. Displaying output layout Sales document ® Issue output to ® Screen
More About: Document

Printing Output (SD)
2008-02-06 15:02:00
Use For example, you can print an order confirmation for a sales order. Prerequisites The output document must exist in the sales document. This is achieved through output determination. For more information on output determination, refer to the cross-application documentation Message Determination. The output document must be selected for printing. For more information, refer to Processing Output in Sales and Distribution Documents. Features You can print output as follows:Using the worklist (online) Using the worklist (background job). Using the explicit request task for a sales and distribution document See also: For more information on worklists, refer to Selecting a Worklist for Output.
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IDoc Types for Outbound Messages (SD)
2008-02-06 15:01:00
The following outbound EDI (Electronic Data Interchange) messages are available in the standard system. EDI standard term Output type IDoc type Quotation QUOTES ORDERS01ORDERS02ORDERS03ORDERS04 Sales order confirmation ORDERSP ORDERS01ORDERS02ORDERS03ORDERS04 Shipping notification DESADV DELVRY01 Shipment notification SHPMNT SHPMNT01SHPMNT02 Invoice INVOIC INVOIC01INVOIC02 Invoice list INVOIC INVOIC01INVOIC02 Foreign trade billing document INVOIC EXPINV01EXPINV02 The IDoc type is the version number. The highest number always represents the latest version. In release 4.5, ORDERS04 is the most current IDoc type for sales orders. The segments available in the IDoc are defined in the IDoc type. The following segments have been added for the IDoc types below: IDoc type / newly added segments for: Segments Description ORDERS02Inbound orders with configurable products E1CUREFE1CUCFGE1CUINSE...
More About: Messages , Types , Mess , Ages

IDoc Types for Inbound Messages (SD)
2008-02-06 15:01:00
The following inbound EDI (Electronic Data Interchange) messages are available in the standard system. EDI standard term Output type IDoc type Inquiry REQOTE ORDERS01ORDERS02ORDERS03ORDERS04 Sales order ORDERS ORDERS01ORDERS02ORDERS03ORDERS04 Sales order change ORDCHG ORDERS01ORDERS02ORDERS03ORDERS04 Delivery order DELORD ORDERS03ORDERS04 Forecast delivery schedule DELINS DELFOR01 Just-in-time delivery schedule DELJIT DELFOR01 Self billing procedure GSVERF GSVERF01 External agent delivery note EDLNOT DESADV01 For more information on IDoc types, refer to IDoc types for Outbound Mess ages (SD). SAP continues to support the old user interface for processing sales documents. If you want to process inbound EDI messages using the old user interface, enter SDO in the Variant field in the partner profile. If this field is blank, inbound EDI messages are processed using the new interface. You mu...
More About: Types , Ages

EDI using the IDoc Interface (SD)
2008-02-06 15:00:00
Purpose You can use the Intermediate Document (IDoc) interface tosend messages (outbound processing) through Electronic Data Interchange (EDI) receive messages (inbound processing) through EDI Many large companies (such as automotive suppliers) require their vendors to use EDI.See also:For information on EDI in the components supplying industry, refer to EDI (Electronic Data Interchange) for Outbound Deliveries sapurl_link_0013_0001_0003 . Integration In Sales and Distribution, output control is initiated during outbound processing. See also: Output controlFeatures During outbound processing in Sales and Distribution, the system determines output using the output control module. The system converts the data into an IDoc and issues it using the IDoc interface.During inbound processing, the sender converts the data into IDocs and passes it on to the IDoc interface. These IDocs are stored in the R/3 system. In a second step, the system creates the document data.SAP doe...
More About: Interface

Transmission Media (SD)
2008-02-06 15:00:00
Sales and Distribution provides the following capabilities for transmitting output: Medium Description Further information 1 Printing BC - SAPoffice: BC - SAPscript: Printing with Forms 2 Telefax BC - SAPoffice: Forms in SAPoffice 4 Telex BC - SAPoffice: Forms in SAPoffice 5 External send 6 EDI SD - Output Control: EDI using the IDoc Interface (SD ) 7 SAPoffice BC - SAPoffice: SAPoffice 8 Special function 9 Events (SAP Business Workflow) BC - SAP Business Workflow: Events A Distribution (ALE) CA - Business Framework Architecture: Application Link EnablingLO - Logistics Information System: Overview and General Background of the Logistics Information System (LIS) T Tasks (SAP Business Workflow) BC - SAP Business Workflow: Task: Single-step Task or Multistep Task
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Output from Billing Documents
2008-02-06 14:59:00
Use You use this report (SD70AV3A) to issue output for billing documents, for example, from a printer. You can determine how often invoices should be issued, for example, once a day or once a week.You can also use report RSNAST00 for this. The report RSNAST00 has a shorter runtime than report SD70AV3A, however with report SD70AV3A you can make a more refined selection of output for billing documents. Prerequisites In order that output can be issued for a specific billing document, this output must be available in the billing document. This can be carried out as follows:automatically, using Output determination manually You can check in the billing document, whether output is available. When changing or displaying a billing document choose Header ® Output. Features If you call up this report and enter the selection criteria, you receive a list of the billing documents with output to be issued. Select the output that you would like to issue and choose Edit ® Proce...
More About: Billing , Documents