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Optical Archiving in Sales and Distribution
2008-02-16 12:45:00
For information on archiving incoming and outgoing documents in Sales and Distribution , see the Basis Components - Basis Services / Communication documentation and the Cross Application (CA) documentation Introduction to SAP ArchiveLink.
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Printing Output for an SD Document
2008-02-16 12:44:00
The printing procedure is explained using a sales document as an example.In the sales screen, choose the following menu options: Function Menu path What you should know Printing output for a sales document Sales document ® Issue output to ® Printer The system proposes an output type, you can change this.You can maintain the printing parameters if required.Under Further Data for the output document, dispatch time 3 must be set in the sales and distribution document concerned.Choose Execute. Displaying output layout Sales document ® Issue output to ® Screen
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Entering Electronic Mails Manually in SD Documents
2008-02-16 12:44:00
Choose Extras ® Output ® Header or Item in the document you are currently processing. Enter the following data: ? Mail in the Output type field? Output medium 7 in the Output medium field? MP in the PartFunct. field? the user name of the mail recipient in the Partner field? the language in which the mail should be sent in the Language fieldChoose Further data to enter the timing data for the electronic mail. Choose Communication method to maintain the communication data for the electronic mail: - Mark either the Functional or Standard field (for mail that is not confidential) or the Confidential field.- Enter the transaction code with which the recipient can process the sales order. For example, enter VA02 to change a sales order or VA03 to display a sales order.- If you want to write a text to go along with the mail, choose Edit ® Editor to reach the SAPscript Editor.Choose Back to return to the output screen. The system sends the electronic mail at the time you ...
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IDoc Types for Outbound Messages (SD)
2008-02-16 12:43:00
The following outbound EDI (Electronic Data Interchange) messages are available in the standard system. EDI standard term Output type IDoc type Quotation QUOTES ORDERS01ORDERS02ORDERS03ORDERS04 Sales order confirmation ORDERSP ORDERS01ORDERS02ORDERS03ORDERS04 Shipping notification DESADV DELVRY01 Shipment notification SHPMNT SHPMNT01SHPMNT02 Invoice INVOIC INVOIC01INVOIC02 Invoice list INVOIC INVOIC01INVOIC02 Foreign trade billing document INVOIC EXPINV01EXPINV02 The IDoc type is the version number. The highest number always represents the latest version. In release 4.5, ORDERS04 is the most current IDoc type for sales orders. The segments available in the IDoc are defined in the IDoc type. The following segments have been added for the IDoc types below: IDoc type / newly added segments for: Segments Description ORDERS02Inbound orders with configurable products E1CUREFE1CUCFGE1CUINSE...
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IDoc Types for Inbound Messages (SD)
2008-02-16 12:43:00
The following inbound EDI (Electronic Data Interchange) messages are available in the standard system. EDI standard term Output type IDoc type Inquiry REQOTE ORDERS01ORDERS02ORDERS03ORDERS04 Sales order ORDERS ORDERS01ORDERS02ORDERS03ORDERS04 Sales order change ORDCHG ORDERS01ORDERS02ORDERS03ORDERS04 Delivery order DELORD ORDERS03ORDERS04 Forecast delivery schedule DELINS DELFOR01 Just-in-time delivery schedule DELJIT DELFOR01 Self billing procedure GSVERF GSVERF01 External agent delivery note EDLNOT DESADV01 For more information on IDoc types, refer to IDoc types for Outbound Messages (SD). SAP continues to support the old user interface for processing sales documents. If you want to process inbound EDI messages using the old user interface, enter SDO in the Variant field in the partner profile. If this field is blank, inbound EDI messages are processed using the new interface. You mu...
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EDI using the IDoc Interface (SD)
2008-02-16 12:42:00
Purpose You can use the Intermediate Document (IDoc) interface tosend messages (outbound processing) through Electronic Data Interchange (EDI) receive messages (inbound processing) through EDI Many large companies (such as automotive suppliers) require their vendors to use EDI.See also:For information on EDI in the components supplying industry, refer to EDI (Electronic Data Interchange) for Outbound Deliveries sapurl_link_0013_0001_0003 . Integration In Sales and Distribution, output control is initiated during outbound processing. See also: Output controlFeatures During outbound processing in Sales and Distribution, the system determines output using the output control module. The system converts the data into an IDoc and issues it using the IDoc interface.During inbound processing, the sender converts the data into IDocs and passes it on to the IDoc interface. These IDocs are stored in the R/3 system. In a second step, the system creates the document data.SAP doe...
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Transmission Media (SD)
2008-02-16 12:42:00
Sales and Distribution provides the following capabilities for transmitting output: Medium Description Further information 1 Printing BC - SAPoffice: BC - SAPscript: Printing with Forms 2 Telefax BC - SAPoffice: Forms in SAPoffice 4 Telex BC - SAPoffice: Forms in SAPoffice 5 External send 6 EDI SD - Output Control: EDI using the IDoc Interface (SD ) 7 SAPoffice BC - SAPoffice: SAPoffice 8 Special function 9 Events (SAP Business Workflow) BC - SAP Business Workflow: Events A Distribution (ALE) CA - Business Framework Architecture: Application Link EnablingLO - Logistics Information System: Overview and General Background of the Logistics Information System (LIS) T Tasks (SAP Business Workflow) BC - SAP Business Workflow: Task: Single-step Task or Multistep Task
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Processing Output in Worklists
2008-02-16 12:41:00
Prerequisites You must first generate the worklist. For more information on creating a worklist, refer to Creating a Worklist for Output. Procedure Select the corresponding output and perform the required function: Function Menu path What you should know Changing the printing parameters Edit ®Printer default You use this function if you want to specify the same printing parameters for several output documents.For all selected output documents, the system copies the printing parameters from the Printer default screen, if the Transmission medium field has value 1 (Print output). Issuing output (printing, faxing, and so on) Edit ® Process After output is processed, it is highlighted as follows:green (processed successfully) red (processed with errors) Changing details Goto ® Communication You use this function if you want to specify individual printing parameters for each output document. You can only change the parameters for the transmis...

Processing Output in SD Documents
2008-02-16 12:41:00
Prerequisites Usually, the system automatically proposes data for output control in sales and distribution documents.If you need to edit output, select the following menu paths depending on the sales and distribution document: Sales and distribution document Menu path Sales document Extras ® Output ® Header or Item Delivery Header or Item ® Output Shipment Header ® Output Billing document Header ® Output Invoice list Header or Item ® Output If you select several output documents, you can continue to the next document by choosing Goto ® Next detail screen. Procedure Function Menu path What you should know Repeating output Select the output document and choose Repeat output You can send output documents more than once. This can be useful if, for example, there are technical or other problems when you print an output document the first time.The system copies the selected output document. You can then edit and send this documen...
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Selecting a Worklist for Output
2008-02-16 12:40:00
Call the corresponding function: Function Menu path What you should know Shipping Shipping screen Creating delivery output Outbound delivery ® Delivery output Creating loading output Pack/load ® Loading output Creating shipping unit output Pack/load ® Shp. unit output Shipment Shipping screen Creating shipment output Output ® Shipment You can print shipment output and other output for documents that refer to a shipment (such as billing documents or deliveries). To do this, select the corresponding field and enter the processing data in the relevant sections. Billing Billing screen Creating billing output Output ® Billing documents See Output from billing documents. Sales and Distribution in general Using background processing Tools ® ABAP Workbench, ABAP Editor Reports used for output begin with SD70A. Report RSNAST00 Tools ® ABAP Workb...

Output Processing
2008-02-16 12:40:00
Use In output processing, the output documents are issued (printed or sent through EDI, for example). Prerequisites Output must previously exist in the sales and distribution documents. For further information, refer to Output Determination (SD). Features You can process output as follows:Selecting a worklist for output If required, you can edit output before it is processed.You can process output online or in the background. Selecting a worklist using report RSNAST00 If you need to process output for several applications and periods of time. Explicitly processing output for a sales and distribution document If you choose background processing, you can start several reports simultaneously. For example, after creating the billing documents, you can run two reports concurrently: § to print the billing documents § to transmit the billing documents to Financial Accounting See also: For more information on report RSNAST00, see Controlling the Dispatch...

Creating Condition Records for SD Output
2008-02-16 12:39:00
Prerequisites The procedure is explained using a sales document as an example. Procedure Enter an output type. Choose Edit ® Key combination. Select the key combination for which condition records are to be created. Choose Enter. Enter the appropriate key for each condition record, according to the key combination you selected. Make entries for each condition record in the following fields:? Function? Partner? Transmission medium? Time? LanguageFor transmission medium 1 (Print output) or 7 (SAPoffice = internal mail), you can maintain the communication data. To do this, choose Communication.Save the condition records.
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Output Determination Analysis (SD)
2008-02-16 12:39:00
Use You can analyze how the system determined output in a sales and distribution document. For example, you can list the criteria the system used to search for output information and whether the search was successful or not. Features Output determination analysis provides you with the following information:Whether the system proposed the output from a condition record or from the customer master record Which output documents were found using output determination and which were not Which accesses resulted in finding valid condition records, and the results Which key combinations (combinations of fields) the system used in the accesses Call Change the corresponding sales and distribution document, for example a sales document: a) Sales Screenb) Sales document ® ChangeExtras ® Output ® Header or Item Goto ® Determin. analysis The determination analysis task only works if you change the sales and distribution document (it does not work in display mode).
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Processing Condition Records for SD Output
2008-02-16 12:38:00
Prerequisites Before you can create a condition record, you must define the corresponding output type in Customizing. To maintain the output type for a sales document, for example, choose Basic Functions ® Output Control ® Output Determination ® Output Determination Using the Condition Technique ® Maintain Output Determination for Sales Documents ® Maintain Output Types in Customizing for Sales and Distribution. Procedure To access the individual functions, choose Logistics ® Sales and distribution ® Master data.The table below contains an example that shows you how to process sales and distribution output for a sales document. You use the same procedure for other types of sales and distribution output. Function Menu path What you should know Creating condition records for sales and distribution output Output ® Sales document ® Create See Creating Condition Records for SD Output Changing condition records for sales and distrib...

Output Determination (SD)
2008-02-16 12:38:00
The system can automatically propose output for a sales and distribution document. You can change this output in the sales and distribution document.Output determination is executed using the condition technique. See also: For more information on output determination, refer to Message Determination in the cross-application documentation CA - Message Control.For information on Customizing settings and examples refer to Message Control Customizing in Sales and Distribution (SD) in the same documentation.

Output Type (SD)
2008-02-16 12:37:00
The output type is used to represent various forms of output in the SAP R/3 system. Sales and Distribution processing uses output types such as order confirmation, freight list, invoice, and so on. You use the output type to control whether an order confirmation, for example, is sent through EDI.In the Customizing application, you can display the output types available in the SAP R/3 system. To display sales output types, for example, go to Customizing and choose Sales and Distribution ® Basic Functions ® Output Control ® Output Determination ® Output Determination Using the Condition Technique ® Maintain Output Determination for Sales Documents ® Maintain Output Type s. See also: For more information on output types in general, refer to Message Type in the cross-application documentation CA - Message Control.

Output Control (SD)
2008-02-16 12:36:00
Purpose Output control is used to exchange information with internal and external partners. The Output Control component offers sales, shipping, transportation, and billing output functions to help you manage sales transactions with your customers and within your company. You can create sales activity output (for example, customer telephone calls, mailing campaigns) and group output (for example, freight lists). Employees of your company can send and receive output. Output is directly linked to the corresponding sales transaction (for example, the system automatically sends an order confirmation through Electronic Data Interchange (EDI) as soon as the person responsible creates an order). Integration You can send output documents using different transmission media.See also: Transmission media (SD)Features Output control includes the following functions which are described in the cross-application documentation on output control:Output control Output processing Status ma...

SAP SD Message Control
2008-02-14 17:59:00
SAP SD Message Control 4.6x OVAH - V4 - Define variable message OVM1 - VL - Define the message types of system messages

4.6x Default Column Sequence for Sales Order
2008-02-14 17:58:00
4.6x Default Column Sequence for Sales Order To default for all the users :- Go to any of the Sales Order screen VA01 / VA02 / VA03. ( the settings will affect all the screens) Click and hold the column you want, drag and drop at where you want the column to be Click the Table Settings located on the right hand side of the Sales Order Item. Put in a Variant Name Tick Use as a standard settings and click Create Click Administrator Click Activate

Delivery/Billing Due List - Select/Unselect the Default
2008-02-14 17:58:00
Delivery/Billing Due List - Select /Unselect the Default On the document lists of the delivery list (Transaction VL04), the billing due list (Transaction VF04) and the work list for invoice lists (Transaction VF24), all items are selected when you display the list for the first time. If the user click save at the initial screen, where all items were selected, SAP will do a mass save for all the documents display on the due list. Users might feel unsecured with this features. To change the default selection, refer to R/3 note no. 16711. However, it seems that the note have been removed from OSS. Here is an extract of the remove note 16711. If you do not want the list to be predefined with selections, you can carry out one or both of the modifications described in the attachment in your system. o The modifications to objects MV50SFS0 and MV50SFZC (the latter only Release 3.1I to 4.5B) are relevant for the delivery list VL04 o For the billing due list and the work list for invoice ...
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Date Format Changes
2008-02-14 17:58:00
I am working on Rebate agreement. In Rebate payments---->Drill Down. I am getiing dates in month format but users want dates in day format. How the format for the dates can be change. >>>>>The T-code Su01 is for (User maintenance role) and T-code Su53 is for (User Authorizations) Answer.------- The process as follows for the change of the date in day format. 1. When you login to SAP and the come to menu screen 2. You can find the option of the System on the last right hand side of the screen on the top. 3. Press that option you will get the Drop down menu. 4. There you choose User Profile Option 5. Then again you find further drop down menu. 6. Choose the Option Own Data 7. The moment you choose this option will go into the screen of Maintain User Profile. 8. You will the Tab Screens (1. Address 2. Defaults 3. Partners ) 9. Choose the Default Tab View Scree. 10. You will get to see the Date format and then the Currency format. 11. Go to the Date format which has the 3 Radio But...
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Mandatory Order Reason for certain Document Type
2008-02-14 17:57:00
Question : Subject : Mandatory Order Reason for certain Document Type Is there a configuration that can be done to ensure that the Order Reason field is selected for certain doc types? Thanks in advance. Regards, Answer : Subject : Mandatory Order Reason for certain Document order reason field cud be made mandatory for standard orders but it cannot be made for selected orders Answer : Subject : Mandatory Order Reason for certain Document check the incompletion procedure at documnet type - transaction flow. there u can maintained the requirements for completion. like reason no 14 checks for order reason. cheers Answer : Subject : Mandatory Order Reason for certain Document Hi, u can acheive this by incompletion procedure... the incompletion procedure 14 in the group A- Sales header which is used in the returns can be assigned to your sales order (where ever you require the order reason is manadatory)... Or you can define your own incompletion procedure and assign it to the sales o...
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Don't want Payer in the Sales Order
2008-02-14 17:56:00
Don't want Payer in the Sales Order I have the scenario that while makin the sales order the all partner function copied Now the things is we have a dealer which is Sold to party and the ship to party is also the dealer even though the bill to party is also a dealer but the PAYER is End Customer. Now when we are making the order and we give the sold to party which is a dealer so all the partner will be a dealer. What I want that payer should be blank so it can promt the user that payer is missing, so he can enter the payer which is end customer to process the sales order. So is there any fuction to do fullfill my customer requirment? Step to achieve this: In your Customer master Record (XD02/VD02) go to partner functions. For Example XXX is SP, SH, BP, PY Now you want change PY(Payer) as YYY. Creater a Payer(XD01/VD01) named YYY. In a ( XD02 / VD02 ) for XXX change your patner function(PY) XXX to YYY Save.

Default values for Sales Order by users
2008-02-14 17:56:00
Default values for Sales Order by users You can specify the default values for transaction such as VA01 e.g. Order type -> OR. The default value can only be done at the User level. SU01 - Type in the user and click parameters PID Parameter value Short textAAT OR Order typeSPA XX DivisionVKO XX Sales organizationVTW XX Distribution channel
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Rebate Agreement and Partner Determination
2008-02-14 17:55:00
Rebate Agreement and Partner Determination How to create and process Rebate agreement?Why partner determinations is that much important and also explain the procedure for Partner determination? Following explains how to crete a rebate agreement, test it using a sales order and billing it. Then settling it partially or fully using a rebate credit memo. Please use the basic procedure and tweak your IMG settings according to your unique requirements. Rebate processing:1. First requirement is that the rebate processing must be active fora. the customer ( check in customer master) ,b. for the billing type ( check in IMG > Billing > rebate processing > active rebate processing > select billing documents for rebate processing. )c. For the sales organizatin: ( check in IMG > Billing> rebate processing > active rebate processing > Active rebate processing for sales org. ) 2. Next create a rebate agreement For this ust T-code VB01. For the rebate agreement type you can choose either 0001( gr...
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Processing Credit Data
2008-02-07 20:33:00
All of the following functions are accessed from the Credit Management screen. Function Menu path Further information Changing Credit Data Financial accounting data ® Master records ® Maintain Displaying Credit Data Financial accounting data ® Master records ® Display Displaying Credit Data Making Mass Changes Financial accounting data ® Master records ® Bulk change The system may prevent you from making postings to customers if the date of the next credit limit check has already passed. To prevent this happening, you can reset the date to a later date for a certain specified number of customers. Displaying Changes to Credit Data Financial accounting data ® Master records ® Display changes. To display changes to credit data on a cross-account basis, use report RFDKLIAB. Deleting Credit Data Financial accounting data ® Master records ® Maintain.Enter the name of your customer, the corresponding credit control area an...

Defining Credit Limits for New Customers
2008-02-07 20:33:00
Use If you create a master record for a new customer, but do not define any credit data, no credit control is performed for this customer. If you want a new customer to be automatically subject to credit control, then you need to create a credit control area for new customers. Procedure In Customizing, choose Enterprise Structure ® Definition ® Financial Accounting ® Maintain credit control area.Now choose Edit ® New entries. Enter a Credit control area (for example NEW) and enter data in at least one of the Risk category, Credit limit, and Rep.group fields. Save your data. Result You have now created a credit control area for new customers for which a credit check is effective as soon as the customer has been created.
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Credit Limits for Groups of Customers
2008-02-07 20:32:00
Use You can assign a credit limit to both a group of customers and an individual customer. If your company has different branches, you would define the credit limit for just one customer of this group (the head office) and this customer account then becomes the credit account. Procedure To assign a credit account to a branch account, from the Credit Management screen, choose Financial accounting data ® Master records ® Maintain. Enter the name of your customer, the corresponding credit control area and select the Status indicator.The system displays the Change Customer Credit Management: Status screen.Choose the function Edit ® Change credit account. In the dialog box that appears, you can enter the credit account (the account number of the customer you are using) to set the credit limit for the entire group. After you choose ENTER, the system contains the credit limit of the branch as 0.00. The Credit account field displays the account number of the customer for ...
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Creating Credit Data
2008-02-07 20:31:00
Prerequisites You created a customer master record for the customer in question. Procedure From the Credit Management screen, choose Financial accounting data ® Master records ® Maintain. Enter the name of your customer, the credit control area and the views (Address, Status, Overview for example) with which you want to work.The total credit limit and the credit limit per control area are both maintained under Central data. You enter the credit limit itself under Status. Choose the Central data screen and enter the following data: - Total amount - Individual limit - CurrencyEnter the currency for the total limit and maximum individual limit.The credit limit is managed in a separate credit limit currency, which you determine for each control area. This currency is separate from the local (company code) currency. To update the credit limit data, the system converts the amounts. This has no effect on the updating of the transaction figures or on any posting...
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Specifying Credit Limits by Credit Control Area
2008-02-07 20:31:00
Credit limits are normally specified by credit management staff in the individual customer master records. You can specify individual credit limits for each credit control area. You can expand your credit control for a customer by specifying a central credit limit for all credit control areas to which that customer is assigned. The total of the limits at the level of the credit control area must not exceed the total limit for all credit control areas. The credit limits at the control area level are checked during sales order processing.In the following graphic, a central credit limit has been divided between the two credit control areas D1 and D2. The total limit at group level of 10,000 USD corresponds to the total of the individual limits at credit control area level. The individual limits do not exceed the upper limit of 7,000 USD specified by the group.
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