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Creating and sharing online notes
2007-03-29 11:47:00
Quick Note s allows you to create and place unlimited number of notes online. You can use it as your personal notepad, where you right down notes, appointments, and memos. You can also create an online bulletin board for posting memos, announcements, etc. ? anything that you would like to share with your friends or colleagues. ...
More About: Creating , Notes , Online , Ring

Importing and exporting contacts to and from Contact Manager
2007-03-15 12:33:00
Contact Manager allows users to import/export contacts. It is often needed to copy or move contact records between applications. You can transfer (import) address book of your mail client to be used in Contact Manager. On the other hand you may export your contacts stored in Contact Manager into a file to be used in ...
More About: Expo , Contact , Port , Export

BUG FIX: Text length of a note is displayed correctly in the notes list in
2007-03-15 12:29:00
A bug was found in Quick Note s application: a user was unable to set the length of visible text of a note when displayed in ?My Notes ? list in Quick Notes main window. A number typed in the required field was ignored and did not affect the displayed content length of a note.   This error is now ...
More About: Play , The N , Display

BUG FIX: Contact Manager can again import Outlook Express contact books
2007-03-14 11:05:00
We have fixed a problem of importing Microsoft Outlook Express contact book into Contact Manager . Contact Manager allows you to import your Outlook Express contacts from a file saved in a CSV format ? in this format contact details are separated by a delimiter character (comma, semicolon, tab, etc.). Following is the sample of a CSV ...
More About: Books , Press

Choosing a publication theme to publish an online book
2007-03-14 07:55:00
There is a number of publication themes included in Quick Pages, which are used in publishing online books. Each publication theme defines ?look and feel? of your published book; i.e. its color, font, and elements layout. You can publish every new book with a different theme, or choose one theme to represent your publishing trend ...
More About: Cat , Public , Book , Online , Publish

Creating personal name for your WebAsyst account
2007-03-10 10:09:02
Starting today every WebAsyst hosted account subscriber can select a unique name that will be used to identify his/her account. The name will be used as a 3-rd level domain name and will allow you and other users to access your WebAsyst account by typing address of the form: http://[YOUR_NAME].webasyst.net [YOUR_NAME] in the address line is a meaningful and easy to remember unique identifier. It could be your personal name (e.g john), family name (e.g johnson) if you share an account family members, or your company name (e.g. mycompany) for your corporate account: Creating a name during new account registration The account name is selected during the registration process: This will automatically create http://mycompany.webasyst.net. By typing this URL in the address line, an account user will be taken to the login page, where he/she can access the account by entering his/her username and password. Creating a name for existing accounts Current WebAsyst hosted account subscribers wi...
More About: Personal , Your , Name , Count

Uploading and viewing image files in Document Depot
2007-03-10 10:09:02
In Document Depot you can upload and store all kinds of image files: photos, pictures, scanned versions of documents, etc. For a convenient image file list display, Document Depot creates thumbnail for every uploaded image, a smaller version of its picture. Thumbnails are often used to organize photos in an album or large image files collections as they significantly simplify browsing. Document Depot gives you a choice of two ways to display thumbnails: Thumbnail List ? listing where list item is a thumbnail and its description; i.e. annotation or notes in reference to the image: Thumbnail Tile ? listing where list item is a thumbnail only (including its name and size): In Document Depot thumbnails are created automatically for the following file types: JPEG, GIFF and PNG. Thumbnail creation is enabled in Document Depot by default. If you would like to turn off automatic thumbnail creation, it can be done in Document -> Service screen, by clicking on Thumbnail tab. To view an...
More About: Men , View , Image , Wing

Scheduling your outgoing mail to be sent out at a predefined date
2007-03-06 22:06:04
In the past few months we were publishing posts in our blog addressing elements of Mail Master functionality (see posts: ?Creating mailing lists and sending bulk emails?, ?Personalizing bulk email campaign?). Email scheduling is another important feature of mail management, included in Mail Master. Email scheduling allows users to defer sending their mail by a period of time. When filling out standard ?Send Message? form users can choose ?Send Later? option instead of default one ?Send Now?, and specify date in future and an hour of the day when their email should go out. Till that time the email stays in the user?s mailbox with ?Pending? status; she can still modify, delete it, reschedule the sending date or send it using ?Send Now? option. At the indicated date and time corresponding mail with ?Pending? status will be send out to its recipient list. Email scheduling practical uses Email scheduling is used widely in practice. Often people choose to prepare their mail in advance to ...
More About: Your , Fine , Defined , Redefine

Using filters to display your issue list
2007-03-01 22:01:02
Filtering in Issue Tracker lets you display your issue list in different presentations, which meet specific conditions. This feature is useful for lists with many items that cover wide specter of issue types: issues created and assigned to different users at different times, ranging from one day to one year ago, in progress and complete issues, high and low priority issues, etc. Issue Tracker includes list of predefined filters accessible right in the main Issue Tracker window. Among others are: Open Issues ? all issues that are not yet completed Last Week ? all issues, whether open or complete that were created last week Assigned to Me ? open issues assigned to the currently logged in user I am Sender ? open issues forwarded by the currently logged in user to others Pending 1 Week + - open issues that were not addressed for at least a week When Jeff logs in to Issue Tracker and clicks ?Assigned to Me? filter, the list of issues assigned to him will be displayed in the issue windo...
More About: Play , Display , Your , List , Sing

Using Recycle Bin to handle deleted files
2007-02-28 10:00:08
Document Depot application includes a recycle bin feature, which works similar to the way Recycle Bin does in Windows on your computer: a file deleted by a user is not removed from the system but is instead moved to the ?Recycle Bin? folder. Files contained in Recycle Bin can be deleted permanently or restored again. Access to Recycle Bin Document Depot Recycle Bin is accessed by clicking Document -> Service. Recycle Bin page displays all the files deleted by every user of the system along with file details (file owner, by whom it was deleted, date, size, etc.). A user can remove selected files permanently or restore them, by placing them in a selected folder. It is therefore recommended that an access to Recycle Bin is given to a user with account administrative privileges or a user with access to all Document Depot folders in the system. The picture below shows deleted files listed in Recycle Bin: Deleting files with version history If you are deleting a file that has a versio...
More About: Cycle , Sing , Hand

Task selection is remembered in Issue Tracker when switching between projec
2007-02-27 09:59:05
Our latest upgrade is an enhancement of Issue Track er application. The main Issue Tracker window now displays issue list for the last selected task for an indicated project. The picture below lists issues for the ?Marketing Flyer? task of the ?Marketing Project?: You can now select another project from the list to work with (e.g. ?Financial Project?). After switching back to ?Marketing Project?, ?Marketing Flyer? task will still be selected in the task window and its issues listed in the issue window. This is an improvement from the previous version, in which the task selection for a project was not remembered while switching from one project to another; i.e. after switching back to “Marketing Project” from “Financial Project”, all task issues were listed in the issue window and appeared in the task window.  
More About: Election , Between , Switch , When

Tracking file history using version control function
2007-02-24 09:57:01
Version control is one of the Document Depot tools that facilitate sharing files and managing documents collaboratively. In the blog from February 2, 2007 we described Checking File s In/Out feature and how it allows multiple users of the system modifying the same file simultaneously, without interfering with each other?s editing work. In addition to Checking File In/Out feature, Document Depot also allows you to store file version history. With file version history available, users can trace changes that were introduced to a file and access older versions. Every available file version can be viewed or downloaded by a user who has ?Read? access to it.     Information on a file version Version history for a file is displayed on the ?File Properties? page; it lists all the file versions that were added into the system (whether by means of checking out/in or simply replaced). Along the version number and file size, each version carries the following information: name of the user who pe...
More About: Fun , History , Story , Stor

Selecting Look & Feel: your preferred theme and layout for WebAsyst interfa
2007-02-20 15:54:04
WebAsyst offers you a choice of three themes and two main menu layouts, referred to as look & feel, which you can use to modify the look of your WebAsyst windows. Each theme represents combination of colors and shades and is named correspondingly: Office ? conventional white and gray colors that give your WebAsyst interface a conservative ?office? look Beach ? an alternative to standard WebAsyst look, adding softer shades of peach and blue to display interface elements Garden ? an eye-pleasing palette of shades of green You can combine any of the three themes with one of the following menu layouts: main WebAsyst menu on the top of the window main WebAsyst menu on the left of the window Selec t your look & feel by clicking My WebAsyst -> Look and Feel from the main WebAsyst window. Clicking on a theme and menu items will display a preview of your WebAsyst window. Here are some of the possible setups: Garden theme with main menu on the top: Office theme with main menu on...
More About: Inter , Your , Theme , Them

Customizing sender?s name and email address in outgoing messages
2007-02-17 03:51:04
We have recently published a blog post in ?Ideas for use? category describing how you can send emails directly from Document Depot. In addition to this, Document Depot includes another email customization tool, which lets you specify name and email address to be used as a sender in outgoing messages. A user can select his/her name and email address, the way they are saved in Contact Manager database, to be used when sending out emails from Document Depot. Another option is to enter a different name and/or email. Click Document -> Service and then open Email tab to see the name and email address that are used currently as sender?s details in Document Depot. Click Change if you would like to change it and indicate your choice: For example, user Ann Lowell, whose email address is saved in contact database as annlowell@none.none, needs to send her boss the expense report stored in Document Depot. She is currently logged in the system, so she clicks on ?Use the name and email of the ...
More About: Mail , Dress , Essa , Name

Optional authorization to access a published book
2007-02-14 03:49:03
The latest WebAsyst upgrade allows you to require authorization for a book published in Quick Pages. While specifying your book publication settings, you can indicate whether it requires user authorization: In case ?User authorization required? checkbox is selected, access to a Quick Pages book published online will require entering login and password. Only after an authorization has been performed, a user will be able to access the book in a browser; whereas before the upgrade access to a published book was open to anyone who clicks the corresponding URL. There is no need to assign any additional access rights for a user who requires access to a published book. As long as he/she is an active WebAsyst user with working login and password, he/she will be able to access the book that requires user authorization. You can still allow an open access to a published book by disabling ?User authorization required? option in the publication setup page for your book.  
More About: Book , Author , Published , Publish , Access

Creating mailing lists and sending bulk emails
2007-02-14 03:49:03
Though most email users associate bulk emailing with spam, sending out mail to multiple users is a common practice in many business and personal communications: sharing personal news with family and friends distributing newsletters e-mail marketing campaign sharing company information with colleagues WebAsyst provides several ways to create mailing lists in Contact Manager and use them to send out bulk emails in Mail Master. Creating a list in Contact Manager is a straight forward operation, performed directly from Contact Manager main window by clicking List -> Add List. This opens up ?Create Contact List? form where you can give your new list a name: You can choose any or all of the following options to populate your newly created mailing list: i. Adding contact folders to your mailing list Click on Folders tab, and select contact folders that you?d like to include in the list. If you are looking to create a mailing list of your current and potential clients to send out anno...
More About: Email , Lists

Emailing files directly from your online repository
2007-02-11 03:47:04
One of the features included in Document Depot application is ?Send Mail ? option that allows you to send file attachments directly from Document Depot. Sending files directly from your Document Depot online repository is a quicker alternative to sending the same files from your mail client. If you are working with a large number of documents and their versions, it is easier and faster to select the documents you need to email and click ?Send Email ? button, than opening your mail client and selecting the documents to attach from another application. You are also minimizing the chance of mailing the wrong file, since in Document Depot you are skipping the step of browsing thru the folders to look for the correct file to attach. How it works The picture below shows selected files that user Ann wants to send as an attachment. There?s a ?Send Email? menu item, clickable directly from Document Depot main window. Ann is almost done. All she needs to do now is to select recipients from her...
More About: Direct , Your , Online

Bypassing login screen to get direct access to WebAsyst applications
2007-02-07 15:46:02
WebAsyst lets you easily implement a direct access feature that allows users to bypass login screen and access an application screen directly by clicking a corresponding URL. This feature comes in handy when you need to place a link on your website to allow site visitors unauthorized access to pages, that otherwise require authorization (login and password). For example, if you would like to provide access to documents stored in your Document Depot folders to non-WebAsyst users, you can easily create a link that will take them directly to Document Depot main window. In order to do this, you can create a special user ?Direct User? to allow direct access to his account. Your next step would be turning ?direct access? feature ON, and enabling applications (e.g. Document Depot) which can be accessed. You also need to turn ON ?Email login instruction to user? option to receive URL for an application direct access:   In ?System Settings? window set a no-expiration time interval for this a...
More About: Screen , Applications , Cat , Access

Assign issues and track their implementation using custom workflow
2007-02-02 15:42:05
Issue Tracker provides a mechanism, called workflow, which allows you to create project stages and corresponding transitions, add and modify issues, and forward them from one user to another, notifying him/her each time an issue is received. Work flow helps you automate your business process: you can track issues from start to completion and access issue history at anytime. Custom diagrams are available to visualize the corresponding workflow from beginning to end. This kind of workflow automation can be helpful in a project of any scale: it may be as simple as writing and publishing a marketing article, or as complicated as managing an engineering project involving various levels of details. Creating a workflow Below is an article writing example, presented as a ?Marketing Flyer? task within a ?Marketing Project? run by ?ABC Company?. There are three employees involved in the task: John specifies the assignments and assignees and prepares the workflow, Ann is the author and Jeff is ...
More About: Men , Issues , Workflow , Sing

Using video to report problems
2007-02-02 15:42:05
Recently one of our customers, Martin Focazio, has sent us a video demonstration of the problem he had experienced with WebAsyst: using a long name (more than 20 characters) as WebAsyst User ID. We were impressed by the way Martin has reported this issue. Thank you, Martin! Video with verbal comments is a perfect way to explain a somewhat complicated case. Usually our customers simply send us text messages or (rarely) screenshots. We encourage everybody to use a video clip, whenever possible, to report complex issues which are not easy to explain otherwise. As for the reported problem: allowing at most 20 characters long user names is a known WebAsyst limitation. We consider this reasonable as it is much easier to remember (and type) something like John or Sue rather than MyIDtoLoginWebAsystAccount.
More About: Report , Port , Problems , Problem

How to organize document sharing for user groups
2007-02-02 15:42:05
It often happens that working with large number of documents becomes difficult, confusing and time-consuming without a way to control, organize and share documents. One of the features of Document Depot is document access control ? the system that assigns access level to documents for individual users and user groups. Document Depot offers an easy and comprehensive way to control and share documents without a chance of any accidental and unauthorized access! Organizing files into folders Suppose you are a user with administrative privileges and you want to organize folders to store financial and marketing documents. You, as an account administrator, will have full access to the two folders that you create: Finance and Marketing. The file tree structure in your system will look like this: Creating user groups In order to allow employees from financial and marketing departments access the corresponding file folders you can create two user groups: Financial Dept and Marketing Dept. Yo...
More About: Organize , How To , Men , User , Ring

Customizing your contact database
2007-02-02 15:42:05
Anyone who maintains a contact database appreciates the importance of a well designed entry form with the exact information needed. Contact Manager? default contact entry form includes a number of sections (e.g. Name, Phones, Business, etc.) and corresponding fields. Some fields are optional, as they may be unnecessary for some users. On the other hand, you might like to use additional fields to store information specific to your business. The solution is quite simple ? field customization. Contact Manager?s contact entry form is fully customizable ? you can remove unnecessary fields or whole sections from the form, or create sections and fields tailored to your needs. Here are some examples: Collecting subscribers You want to place a Sign Up Form on your website to collect subscribers into your contact database. In most cases, this does not require too many fields ? name and e-mail information are usually enough. Employee records Employee records can vary greatly from one business ...
More About: Data , Your , Database , Taba

Personalizing bulk e-mail campaign
2007-02-02 15:42:05
WebAsyst Mail Master allows you to personalize your outgoing e-mails by inserting recipients? individual information (his/her names and other details) in messages addressed specifically to them. Message personalization means that you develop a custom letter by composing one message and sending it out to any number of recipients as if it were written only to each individual. How does it work? WebAsyst Mail Master software lets you personalize your messages by substituting information related to each recipient with a placeholder, called a variable. At the time a message is sent out, variables are dynamically replaced by the actual values stored in your contact database. Look at this example: What kind of individual info can I include in a message? Any existing field of your contact database (e.g. name, address, company name, birthday, etc) can be used to personalize your message. You can even create a custom field and insert it in a message as well (e.g. hobby, last purchase, etc). W...
More About: Personal , Campaign , Campa , E-Mail

Turn your website visitors into subscribers and get them instantly organize
2007-02-02 15:42:05
If you are looking for an easy way to manage your subscription process, try putting subscription information right on your website. You will find it to be a simple and efficient way to get more subscribers, whose contact information will be stored in your contact management database. WebAsyst? Contact Manager includes subscription software which allows you to create Sign-Up form, place it on your website or blog page, and collect your subscribers? information in secure online database. Why is it easy? All you need to do is to let visitors fill out their contact information directly on your website or blog page. Place text entry fields with ?Submit? button and all entered information will be immediately posted into your dedicated database, which is available to you anytime, from anywhere. How is it done? This is where Sign-Up Form comes in handy. Create your own custom information entry, known as a contact submit form, place a link on your web page or paste a piece of HTML code, and...
More About: Organize , Website , Site , Webs , Your

BUG FIX: Dates before 01/01/1970 are now processed correctly.
2007-02-02 15:42:05
We have fixed a bug in our Contact Manager application. During copy or move operation on a contact all the fields of ?Date? type (e.g. Birthday), that contained dates earlier than January 01, 1970, were forced to being assigned 12/31/1969. This problem was caused by using timestamp, the number of seconds since 00:00:00 UTC on January 1, 1970.  
More About: Dates , Esse , Proc , Process , Fore

Holiday support coverage
2007-02-02 15:42:05
In the upcoming period from December 30th 2006 till January 9th 2007 technical support team will be working in a reduced staffing level. Complex issues which require thorough technical investigation will be processed on January 9th.  We apologize for any inconvenience.  
More About: Holiday , Port , Support , Rage , Cover

Introducing Free Hosted Accounts
2007-02-02 15:42:05
WebAsyst has always offered 30-day free trial accounts; now, customers will be able to create free accounts that never expire. These free accounts have some limitations. e.g. number of entries, storage space, and number of users, but they still allow users to enjoy the benefits of WebAsyst software. Most important, all WebAsyst functions and features available for paid accounts will also be available for free accounts, including free software upgrades. So what we offer for free: Storage Space: 20 MB Number of users: Five Limitations applied to WebAsyst applications: Maximum number of contacts: 50 Maximum number of files: 50 Maximum number of pages: 50 Maximum number of notes: 50 Maximum number of projects: 5 Maximum number of issues: 50 Customers wishing to remove limitations or add more storage space and users will be able to upgrade to paid accounts at any time. This means that customers will be able to combine free and paid services in one account, and even downgrade from paid to...
More About: Free , Host , Count , Intro , Hosted

Using File Check In/Out function to work with documents collaboratively
2007-02-02 15:42:05
Managing documents in collaborative environment can become easier with file Check In/Out system - file access control mechanism, which allows users safely share and manage files and documents. File Check In/Out feature is included in Document Depot and can be enabled by an account administrator. With this feature in place a file can be in one of the two statuses: open for others to modify (Checked In) or ?locked? by editor and read-only for other users (Checked Out). Document Depot allows sharing documents by assigning access rights to users of an account. If more than one user is given rights to edit files in the same folder, they can run into the risk of collision ? a situation when users edit the same file independently at the same time. This is obviously highly undesirable, since important information can be lost or misplaced. Checking a file out Let?s consider an example. If John wants to update the ?Presentation Notes? file, located in the folder shared by Ann, Jeff and himsel...
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